Wedding Coordination Services
Providing Everything You Need
How Our Packages Work
- Initial Consultation: Free discovery call to understand your vision, location, guest count, and budget.
- Proposal & Customization: We tailor a package to suit your needs and provide a detailed proposal with pricing.
- Timeline & Milestones: Clear deliverables and dates to keep planning on track.
- On-Site Execution: Our team ensures smooth coordination from setup through send-off.
​Full-Service Coordination Package (Comprehensive Planning & Execution)
**Purpose & Ideal For**
- Couples seeking end-to-end planning, management, and flawless execution from start to finish.
**What’s Included**
- Complete wedding planning support from contract to send-off
- Regular planning meetings (monthly or as agreed) via in-person or virtual
- Access to preferred vendor network with vetted recommendations
- Budget tracking and expense monitoring
- Timeline development for all phases (planning, setup, ceremony, reception)
- Full vendor management: contracts, deposits, confirmations
- Venue tours and concept development (design & décor coordination)
- Rehearsal planning and management
- On-site coordination for rehearsal and wedding day
- Creation of comprehensive day-of timeline, cue sheets, and floor plans
- RSVP tracking and seating arrangements assistance
- Day-after follow-up and vendor payments reconciliation (if needed)
- 2 on-site coordinators for larger weddings
**Deliverables**
- Comprehensive planning binder (digital and print)
- Detailed budget report and reconciliation
- Vendor contracts checklist and calendar
- Customized floor plans, seating charts, and run-of-show
- Final vendor contacts and on-call emergency kit
**Timeline**
- Typically 12–14 months prior to date for planning, with milestone reviews every 4–6 weeks
- Full on-site coverage including rehearsal and wedding day
**Pricing & Availability**
- Base fee: USD 4,500 – USD 7,500
- Destination/wedding-resort surcharges applicable for certain properties
- Higher fees for multi-day events (welcome/cleanup days, rehearsal weekend)
**Optional Add-Ons**
- Day-after brunch coordination
- Welcome bag assembly and distribution
- Kids’ entertainment coordination
- Post-wedding vendor payments and reconciliation service
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Partial Coordination Package (Refine & Manage Key Components)
**Purpose & Ideal For**
- Couples who have started planning but want professional assistance to fine-tune and manage essential components.
**What’s Included**
- 4–6 hours of on-site coordination on the wedding day
- Agenda refinement and cue sheet creation
- Coordination for critical services (catering, venue, photography, entertainment)
- 2 planning sessions (in-person or virtual)
- Detailed floor plan and seating chart review
- Timeline-focused cue management (processional, toasts, first dances, cake cutting)
- Vendor confirmations and day-of communications script
**Deliverables**
- Run-of-show with cue points
- Vendor contact directory and emergency numbers
- Seating map review notes and final adjustments
- **Timeline**
- 8–12 weeks before the wedding for planning milestones
- Up to 6 hours of on-site coordination on the wedding day
**Pricing & Availability**
- Base fee: USD 2,900 – USD 4,200
- Travel/surcharge for outer parishes (e.g., Port Antonio, Boscobel) may apply
- Destination-in-Jamaica pricing may adjust based on location and hotel resort policies
**Optional Add-Ons**
- Rehearsal coordination
- Welcome dinner coordination
- Day-after coordination check-in
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Essential Coordination Package (Day-of + Essentials)
**Purpose & Ideal For**
- Couples who want professional oversight on the wedding day while handling most planning themselves.
**What’s Included**
- Day-of coordination on the wedding date
- Custom vendor coordination schedule and timelines
- 1 pre-wedding planning consultation (60–90 minutes) via video or in-person
- Detailed wedding day timeline (setup to send-off)
- Vendor contact list and emergency contact information
- On-site coordination with bridal party and family as needed
- Ceremony and reception floor plan review
- 1-hour post-reception wrap-up check-in
**Deliverables**
- Finalized day-of timeline (print-friendly)
- Vendor confirmations sheet
- Run-of-show with cueing for key moments
- Emergency kit checklist and on-call contact
**Timeline**
- 4–6 weeks for planning materials and timeline
- 1–2 hours of planning sessions (virtual or in-person)
**Pricing & Availability**
- Base fee: USD 1,800 – USD 2,800
- Jamaica-specific travel/area surcharges may apply for distant parishes or resort-only venues
- Weekday vs. weekend pricing varies (pricing typically higher on peak Saturdays)
**Optional Add-Ons**
- Rehearsal management on eve of wedding
- Day-after brunch coordination
- Additional hour-of-day coordination
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