Wedding Coordination

Let us handle all the details

Cheers
Newly Wed Couple

Day of Coordination "DOC"

Smoothed Operation

The "DOC" Day Of Coordination main responsibility of the day is to ensure that everything runs smoothly according to the bride & groom expectations. This package is for those that simply need someone to ensure that the wedding event is managed timely and properly.

 

This package includes:-

1. Meeting with the bride & groom to review major details the day before the event.

2. Greet vendors upon arrival.

3. Assist wedding party with the processional and recessional.

4. Ensure all vendors comply with their duties.

5. Manage all the responsibilities at the venue according to the contract.

6. Provide assistant coordinator(s) as necessary.

7. Manage the day of the event from start to finish.

8. Assist staff/vendor with minimal assistance.

9. Correspond with other vendors regarding wedding on your behalf on the day of.

 

Please Note the following:-

All vendors must be ALREADY booked, confirm and fully paid before the event.

Partial Wedding Planning "PWP"

Execute Perfectly

For the couples who have already started their planning and need help along the way.  This offering allows the couples a hands-on role in their planning with our professional assistance to guide them along the way.

 

The partial planning wedding package includes:

1. Initial consultation with the bride and groom.

2. Unlimited phone (preferably scheduled) and email availability.

3. A minimum of two planning meetings.

4. Timelines and checklists preparation.

5. One visit to site of both wedding and reception to go over setup.

6. Assistance with selecting a color scheme, theme and style of the wedding.

7. Provide assistance with preferred vendors.

8. One final planning meeting a month before the wedding.

9. 4 hours Event Management on the day.

Cutting the Cake Together
Wedding Tables

Want It All "WIA"

Perfectly Planned

Do you have a wedding concept in mind? If your answer is yes GREAT! If your answer is no NOT A PROMBLEM!

Here at Intimate Weddings Ja we take care of each and every detail from start to finish. We will create the most memorable experience that one could only imagine.

 

Leading up to the Wedding

1. Unlimited email & SMS correspondence.

2. Conceptualizing and planning customized wedding theme.

3. Budget management.

4. Providing a wedding checklist.

5. Our Prefer bookings of suppliers/vendors.

6. Checking all vendors’ contracts before signing.

7. Handling payments to vendors.

8. Planning overall ceremony and reception layout.

9. Coordinating rehearsal.

10. Finalizing, executing and overall coordinating of all plans.

 

On the day of the Wedding:

1. Monitoring vendors.

2. Ensuring timely arrival of vendors/suppliers.

3. Ensuring that all supplies for the event are accounted.

 

At the Ceremony:

1. Coordinating formation for the processional march.

2. Ensuring timely distribution of flowers & other materials for the entourage.

3. Providing assistance during processional & recessional march.

4. Safekeeping of all wedding accessories after the ceremony.

5. Managing program flow at the ceremony.

6. Checking/assisting with flower arrangement at venue.

7. Setting up of matrimonial candles, seating arrangements of entourage, parents and musician.

8. Ensuring that selected songs to be performed by the musicians is delivered at the ceremony.

8. Ensuring timely arrival.

 

At the Reception:

1. Coordinating the setup of the venue, tables and chairs, band/musician (area and sound system needed), place cards/ menu cards/ reception program cards etc., floral arrangements on tables and on the venue, stage and gift table.

2. Ensuring that the conceptualized venue layout is followed.

3. Seating arrangement

4. Reception program flow

5. Arrival and ushering of musicians, entertainers, emcees, etc.

6. Ensure set-up is done and ready.

7. Photographers’ and videographers’ service details are on point.

8. Vendors for compliance on service(s) as agreed upon.

9. Formation of the wedding entourage for entrance march at ceremony and reception area.

10. Manage the supplier’s activities.